Setting Up Email for Your Domain

A professional email address using your own domain (you@yourdomain.com) builds credibility and trust. This guide walks you through setting up email with popular providers including Google Workspace, Microsoft 365, and Zoho Mail.

Why Use Custom Domain Email?

Using a custom domain for email offers several advantages over free email services:

• check_circleProfessional appearance that builds trust with customers
• check_circleConsistent branding across all communications
• check_circleBetter deliverability compared to free email addresses
• check_circleCentralized control over all company email accounts
• check_circleAdvanced security and compliance features

Setting Up Google Workspace

Google Workspace (formerly G Suite) provides Gmail, Calendar, Drive, and more with your custom domain:

1. 1

   Sign up for Google Workspace at workspace.google.com

2. 2

   Enter your domain name and create your admin account

3. 3

   Verify domain ownership by adding a TXT or CNAME record

4. 4

   Add MX records: ASPMX.L.GOOGLE.COM (priority 1), ALT1.ASPMX.L.GOOGLE.COM (priority 5), and others

5. 5

   Configure SPF, DKIM, and DMARC records for email security

6. 6

   Create user accounts for your team members

Setting Up Microsoft 365

Microsoft 365 provides Outlook email along with Word, Excel, Teams, and other productivity tools:

1. 1

   Subscribe to Microsoft 365 Business at microsoft.com

2. 2

   Add your custom domain in the Microsoft 365 admin center

3. 3

   Verify ownership with a TXT record in your DNS

4. 4

   Update MX records to point to Microsoft (provided in setup wizard)

5. 5

   Configure Autodiscover CNAME for automatic email client setup

6. 6

   Set up SPF, DKIM, and DMARC for security

Setting Up Zoho Mail

Zoho Mail offers a cost-effective solution with a free tier for up to 5 users:

1. 1

   Sign up at zoho.com/mail and select your plan

2. 2

   Add your domain and verify ownership via TXT or CNAME

3. 3

   Configure MX records: mx.zoho.com (priority 10), mx2.zoho.com (priority 20)

4. 4

   Add SPF record to authorize Zoho to send emails

5. 5

   Enable DKIM signing in Zoho admin console

6. 6

   Create mailboxes for your users

Understanding MX Records

MX (Mail Exchange) records are critical for email delivery. They tell other mail servers where to deliver emails for your domain.

• check_circlePriority determines the order servers are tried (lower = higher priority)
• check_circleMultiple MX records provide redundancy if primary server is unavailable
• check_circleTTL should be set appropriately (3600 seconds is common)
• check_circleRemove old MX records when switching providers to avoid delivery issues

Email Security Records

Protect your domain from spoofing and improve deliverability with these DNS records:

• check_circleSPF (Sender Policy Framework): Specifies which servers can send email for your domain
• check_circleDKIM (DomainKeys Identified Mail): Adds a digital signature to verify email authenticity
• check_circleDMARC (Domain-based Message Authentication): Defines handling policy for failed authentication

Testing Your Email Setup

After configuration, verify everything is working correctly:

1. 1

   Send test emails to and from external addresses (Gmail, Yahoo)

2. 2

   Check email headers to verify SPF and DKIM are passing

3. 3

   Use online tools like mail-tester.com to check deliverability

4. 4

   Test email client configuration on desktop and mobile devices

Need Help?

Email setup can be tricky. If you need assistance, contact us via live chat, our contact form, or email at support@markforge.xyz.